Policies and Procedures

Little Cubs has policies and procedures to help them guide the actions of all individuals involved in the setting.


They ensure and endorse the well-being of all families, children, staff, volunteers and everyone who is connected to Little Cubs. When policies and procedures are well thought out and, most importantly, implemented they provide common understanding and agreement on how things should be done at the setting. 


Our procedures provide clear instructions and guidelines on what should/must be done in a particular set of circumstances or with regard to a particular issue.


Policies and procedures help new staff and families to familiarise themselves with the settings practices and gives them information about what to expect. Policies are the 'living’ documents that are regularly reviewed to ensure that they meet all the needs of those working in the setting, and take into account the possible changes that have happened in the setting and within the wider community.


To summarise good, well thought out and implemented policies and procedures ensure:

  • Good practice
  • Helps to establish a professional and effective organisation
  • They provide consistency amongst staff, parents and children
  • They can prevent any ambiguity about how particular situations/issues should be handled in the service
  • They promote harmony among staff
  • More efficient and effective delivery of service

In the Setting

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Complaints Policy

At Little Cubs we aim to provide the highest quality education and care for all our children.  We believe children and parents are entitled to expect courtesy and prompt, careful attention to their needs and wishes. Our intention is to work in partnership with parents and the community generally and we welcome suggestions on how to improve our group at any time.

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Late Payment Policy

We love caring for children and supporting their development, however this is a business.

Like you, we too have bills and expenses to meet each month and, therefore, require a regular income. We would be grateful if you could ensure that you are prompt in paying your monthly/weekly invoice.

We reserve the right to charge 'Late payment Fee' as per our contract of £25 per week if we have not received payment within seven days of the due date. 

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Uncollected Child Policy

In the event that a child is not collected by an authorised adult at the end of a session/day, the setting puts into practice agreed procedures. These ensure the child is cared for safely by an experienced and qualified practitioner who is known to the child.

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Special Educational Needs and Disability (SEND) Policy

We at Little Cubs understand the importance on identifying special educational needs early so that we can help children as quickly as possible. The graduated approach recognises that children learn in different ways and can have different kinds of levels of SEN.

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Fire and Emergency Evacuation Policy

In order to keep the children safe we have developed the following procedure in the event of an emergency.

This may be as a result of a fire, flooding, gas leak, terrorist attack or national emergency etc.

The children will regularly practice the emergency evacuation procedure in the setting so they will not be alarmed in the event of a situation being real. Practices will be carried out on different days of the week to ensure all children practice and the details recorded in the evacuation log.

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Equal Opportunities Policy

We give all children in our care the opportunity to reach their full potential. Sometimes this means adapting an activity to the child's ability and stage of development, providing additional resources or giving one child more attention and support than others during a particular activity or routine.

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Risk Assessment Policy

At Little Cubs ensure that they take all reasonable steps to ensure staff and children in their care are not exposed to risks and we can demonstrate how we are managing risks.

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Health and Safety Policy

The setting believes that the health and safety of children and adults is of paramount importance. We make our setting a safe and healthy place for all children, parents, staff and volunteers.

We aim to make children, parents and staff aware of health and safety issues and to minimise the hazards and risks to enable the children to thrive in a healthy and safe environment.

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Pets Policy

We believe that children can learn a lot from having contact with animals, however certain procedures must be followed to ensure the safety of the children.

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After school and Holiday Club Policy

To describe how the school delivers an After School Club service which is affordable, sustainable and of quality.

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Key Person Approach Policy

Little Cubs believes that children settle best when they have a key person to relate to, who knows them and their parents well, and who can meet their individual needs. Research shows that a key person approach benefits the child, the parents, the staff and the setting by providing secure relationships in which children thrive, parents have confidence, our staff are committed and the setting is a happy and dedicated place to attend or work in.

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Ratios and Supervision Policy

We follow the Statutory framework for the early years foundation stage (EYFS) and meet the needs of all the children and ensure their safety. 

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Informing Ofsted Policy

The Statutory Framework for the Early Years Foundation Stage states that there are occasions when OFSTED must be informed. 

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Visitors Policy

Little Cubs welcomes visits from all interested parties, parents, family members, carers, professionals, volunteers and students.

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Two Year Old Progress Check Policy

The Statutory Framework for the Early Years Foundation Stage (EYFS) states that when a child is aged between two and three, practitioners must review their progress, and provide parents and/or carers with a short written summary of their child's development in the prime areas. This progress check must identify the child's strengths, and any areas where the child's progress is less than expected'

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Care in the Setting

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Sleep Policy

At Little Cubs we aim to ensure that all children have enough sleep to support their development and natural sleeping rhythms in a safe environment.

The safety of children sleeping is paramount. We adopt a policy of practice recommended by The Cot Death Society to minimise the risk of Sudden Infant Death.

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Toileting and Intimate Care Policy

All children at Little Cubs have the right to be safe and to be treated with dignity, respect and privacy at all times so as to enable them to access all aspects of setting life.

We work with parents towards toilet training and see toilet training as a self-care skill that children have the opportunity to learn with the full support and non-judgemental concern of adults. It is important that there is a positive dialogue between home and the setting about strategies in use with the child so that these can be reinforced as appropriate.

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Bottle Policy

Little Cubs follow guidelines for preparing formula milk for infants in accordance with policy published by The Food Standards Agency and The Department of Health.

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No Shoe Policy

We have a no shoe policy in the setting for hygiene reasons and to allow young children the opportunity to explore their environment safely.

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Positive Handling Policy

The positive use of touch is a normal part of human interaction. At Little Cubs we will exercise appropriate care when handling children. We will use positive handling in appropriate situations. All other methods of behaviour management will be considered/used before any physical intervention is used.

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Health

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Accident and Incident Policy

The safety of your child is paramount and every measure will be taken to ensure they are protected from hurting themselves. However, accidents do happen and the policy information details how the incident will be dealt with. There is always a first aider on site at all times, who will deal with minor injuries.

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Infection Control Policy

Our policy follows the guidelines set out by the Health Protection Agency and Ofsted regarding infection control.

The purpose of this document is to help us ensure a safe and healthy environment for all children within our care and the procedures should follow if your child become unwell.

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Illness and Medication Policy

Little Cubs will only administer Paracetamol / Ibuprofen and prescribed medication if the declaration has been made on Baby’s Days and unless clear permission is granted from the parent/carer. This must detail instructions as to dosage and administration times, reasons for administration must be witnessed by the parent.

If a child becomes ill at setting they will be made as comfortable as possible while advice is sought from the setting owner/manager. The child will then be observed and the parent contacted to collect them. Any child who becomes unwell at the setting will be required to be collected to avoid the spreading of illnesses and infections.

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First Aid Policy

At Little Cubs we make every effort to ensure that all the children are safeguarded and well cared for. The children are the centre of our focus in all decision-making and arrangements. The setting sees adequate First Aid provision as vital in the daily process of caring for the children. Paediatric First Aid trained staff are able to take action to supply first aid treatment in the event of an accident involving a child or adult.

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Allergy Policy

This policy is concerned with a whole setting approach to the health care and management of those members of the community suffering from specific allergies.

Little Cubs are aware that children who attend may suffer from food, bee/ wasp sting, animal or nut allergies and we believe that all allergies should be taken seriously and dealt with in a professional and appropriate way.

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Safeguarding Technology

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Use of Photos and Videos Policy

The setting would like to use your photograph for staff recognition purposes. These images will appear on Baby's Days for you and those you allow to see only and in the settings paper copy Learning Journals.  To comply with the Data Protection Act 1998, we need your permission to use photographs or videos of your child.  Please refer to the Permission sections of Baby's Days and the 'Use of photos and videos' section.

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Pupils Acceptable Use Policy

We do not allow preschool children access to the internet.

However, on occasion the school age children may be given access with a practitioner observing. We discuss with them safe internet use and ask them to follow the agreed rules.

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Privacy Notice

Being transparent and providing accessible information to individuals about how we at Little Cubs use your personal data is a key element of the Data Protection Act 1998 (DPA) and the EU General Data Protection Regulation (GDPR). Your information will not be used for any other purpose or shared with any other organisation unless provided for by law or covered in the Privacy Notice.

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Internet Safety

We at Little Cubs do NOT offer children the opportunity to use the computer with the internet. We discuss with the children about the importance of keeping safe on line, not forwarding on chain letters, not talking to people they don't know, not giving out personal information that could enable people to identify them, to tell us if they are worried about anything and to never arrange to meet anyone they have spoken to.

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Well Being

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Healthy Eating Policy

At Little Cubs we are committed to encouraging and developing positive attitudes towards food and a healthy diet.

Promoting a healthy life style is integral to our curriculum and we recognise the importance of offering children the opportunity to make informed choices about what, when, where and why they eat. As a setting we endorse fresh, local food and we know that food is fundamental to the quality of a child’s life; not just in providing essential nutrition but in communicating and sharing positive values, attitudes and experiences with each other.

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Hygiene Policy

It is very important to prevent the spread of germs and illnesses that hygiene procedures are in place and strictly adhered to.

Children are encouraged to wash their hands after going to the toilet, touching animals and playing outside. They must also wash their hands before eating any meals or snacks.

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Behaviour Policy

All children and adults are treated with equal concern and are made to feel welcome at Little Cubs. We aim to offer a quality childcare service for parents and children. We recognise the need to set out reasonable and appropriate limits to help manage the behaviour of children in Little Cubs.

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No Smoking Policy

Children’s health and wellbeing is of the utmost importance for the children in our care. Smoking has proved to be a health risk and therefore in accordance with childcare legislation, the nursery operates a strict no smoking policy within its buildings and grounds. It is illegal to smoke in enclosed places (effective in Scotland and Wales, and from July 2007 in England.)

Parents are respectfully required to abstain from smoking whilst on the premises. This rule also applies to staff, students, carers and visitors etc.

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Infection Control Policy

Our policy follows the guidelines set out by the Health Protection Agency and Ofsted regarding infection control.  The purpose of this document is to help us ensure a safe and healthy environment for all children within our care and the the guidelines in this policy will reduced unnecessary exposure to illnesses and ensures infections which are managed effectively, creating a happy and healthy nursery for all.

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Care, Learning and Play

Children learn when they are in a safe and caring environment where they are stimulated through play.

Babies and young children develop best when they are in a caring relationship with an adult. A baby will learn to walk faster when they have a safe pair of arms to walk towards and learn to talk, when they have an adult listening and responding to them.

We will strive to provide your child with an environment that will be caring, fun and stimulating and will implement ideas from the Early Years Foundation Stage

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Partnership with Parents Policy

We at Little Cubs recognise that parents and carers are the first educators of their children. In recognising the role of parents and carers, setting staff acknowledge the benefits of working in partnership with families, to ensure care and learning for the children.

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Acti​vities

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Garden Play and Equipment

Exercise is vital to aid the physical development of young children and to encourage them to continue a healthy lifestyle into their adult years.  At Little Cubs we encourage the children in our care to join in all sorts of different physical activities and provide a range of resources to make it fun and enjoyable. 

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Outings

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Use of Photos and Videos Policy

The setting would like to use your photograph for staff recognition purposes. These images will appear on Baby's Days for you and those you allow to see only and in the settings paper copy Learning Journals.  We never show photos of the child's face on social media and we are happy for parents and carers to take photos and video of events for personal use but request that these images are not distributed or put online.

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Staff

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Employment Policy

Little Cubs meets the Safeguarding and Welfare Requirements of the Early Years Foundation Stage, ensuring that our staff and volunteers are appropriately qualified, and we carry out checks for criminal and other records through the Disclosure and Barring Service (DBS) in accordance with statutory requirements.

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Student and Volunteer Policy

 As part of our commitment to providing opportunities for professional development, we may offer a placement to volunteers wishing to experience early years childcare. We aim to provide for volunteers experiences that further their careers and show examples of good quality practice in the setting. 

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Whistle blowing Policy

This policy document makes it clear that employees, Parents/Carers and others can do so without fear or reprisals. The Whistleblowing Policy is intended to encourage and enable employees and others to raise such concerns within Little Cubs rather than overlooking the problem.

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Safeguarding Children

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Child Protection Policy (updated Sept 2018)

This policy is to ensure the safety and welfare of all the children in our care in line with the procedures laid out by the local Safeguarding Children's Board.

We have received training on Safeguarding Children (Child Protection) and we are aware of the signs and symptoms of child abuse, physical, emotional and sexual, and those of neglect.

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Prevent Duty Guidance Policy

As part of our role as a child care professionals, we have a duty to keep up to date with legislation involved with safeguarding the children in the setting.  The Counter Terrorism and Security Act places a duty on Early Years settings to have due regard to the need to prevent people from being drawn into terrorism.

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Missing Child Procedure Policy

At Little Cubs we are committed to providing a safe and secure environment in which children can grow and develop.  Children are regularly accounted for during the day as staff will make regular head counts checking the numbers of children in the setting against the names signed in on the ‘In and Out’.

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Alcohol and Other Substances Policy

When working directly with children, practitioners must not be under the influence of alcohol or any other substance which may affect their ability to care for children.

Practitioners taking medication which they believe may affect their ability to care for children should seek medical advice and only work directly with children if that advice is that the medication is unlikely to impair their ability to look after children. 


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Lockdown Procedure Policy

A security incident is a warning that there may be a threat.

When the manager/ person in charge becomes aware of a security incident whether it’s on nursery premises or on the school premises, the manager will inform all the staff. The manager will then call the police.

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Allegations Against a Member of Staff Policy

This policy contains the measures that can be taken to reduce the risk of any allegations being made against a member of staff. It also contains the procedure, which will be undertaken if an allegation is made against a member of staff. This complies with both the Early Years Foundation Stage (2012) and Kent Safeguarding Children Board Procedures.

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DBS Policy

At Little Cubs we comply with the Disclosure and Barring Service (DBS) to help assess the suitability of applicants for positions of trust.   

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Important Legislation

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Prevent Duty Guidance

Guidance for specified authorities in England and Wales

on the duty in the Counter-Terrorism and Security Act

2015 to have due regard to the need to prevent people

from being drawn into terrorism. 

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Working Together to

Safeguard Children (Revised 2018)

A guide to inter-agency working to

safeguard and promote the welfare of children.

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Food Standards Agency

The Food Standards Agency is a non-ministerial government department of the Government of the United Kingdom. It is responsible for protecting public health in relation to food in England, Wales and Northern Ireland.

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The Health and Safety (First-Aid) Regulations 1981

The Health and Safety (First-Aid) Regulations 1981 set out the essential

aspects of first aid that employers have to address. 

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